Hey there, everyone! Today I want to talk about a new feature in Google Drive that I’m pretty excited about. You can now print Google Forms directly from your Drive account! This is huge news for those of us who rely on Google Forms for everything from event RSVPs to work-related surveys. Let me tell you all about it.
Why print Google Forms?
At first, the idea of printing a digital form might seem counterintuitive. After all, the whole point of using a web-based form is to avoid the hassle of paper documents, right? Well, not entirely. In some cases, it’s still useful to have a printed copy of a form on hand. Here are a few reasons why:
- Not everyone has internet access or a smartphone
- Sometimes you need a physical copy of a form for record-keeping purposes
- It can be handy to have a hard copy for reference when discussing the form with others
How to print Google Forms
So, how do you print a Google Form? It’s actually pretty simple.
- Open the Google Form you want to print
- Select “Responses” at the top of the page
- Click the three-dot menu icon and select “Print”
That’s it! The form will be opened in a new tab, ready to be printed. The formatting should be optimized for printing, so it should look just as good on paper as it does on your screen.
Things to keep in mind
As with any new feature, there are a few things to be aware of when it comes to printing Google Forms.
1. Page breaks
A Google Form will be broken up into separate pages when printed, so you’ll need to keep this in mind when designing your form. Make sure each page looks good on its own, and try to avoid cutting questions in half. This will make it easier for people to fill out the physical form.
2. Fit to page
By default, Google Forms will print at 100% size. Depending on the length of your form, this may result in some pages being cut off. If you run into this problem, try selecting “Fit to Page” in your printer settings. This should ensure that everything fits on one page.
3. File size
Keep in mind that printing a Google Form will generate a PDF file. Depending on the length of your form and the number of responses, this file could be quite large. Make sure you have enough storage space on your computer before attempting to print a form!
Ways to use printed Google Forms
Now that you know how to print Google Forms, you’re probably wondering when you might actually need to do so. Here are a few scenarios where a paper copy could come in handy:
1. Event sign-ups
You’re planning a community event and want to let people sign up online. However, you know that not everyone in your area has internet access. By printing out copies of the form, you’re able to reach a wider audience and make it easier for people to participate.
2. Employee surveys
You’ve sent out a staff survey to be filled out online, but one of your employees is old-school and prefers to fill it out on paper. Printing out a copy for them takes only a few minutes and ensures that everyone has an equal opportunity to participate.
3. Customer feedback forms
Your business has a feedback form available on its website, but you notice that some customers are hesitant to fill it out online. By printing out copies of the form and making them available at the checkout counter, you make it easy for customers to give you valuable feedback.
Final Thoughts
Overall, this new feature in Google Drive is a big win for form creators. Being able to print forms gives us more flexibility and ensures that everyone can participate, regardless of their access to technology. Give it a try next time you need to share a form with someone!
That’s all for now. I hope you found this overview of printing Google Forms helpful. As always, feel free to reach out with any questions or comments you may have!
