Paying close attention to detail is paramount when it comes to hiring new employees. It’s not only important to find applicants with the necessary skills and qualifications, but also to ensure that they fit into the company culture and share the same values. To streamline this process and make it easier for both employers and job seekers, employment and job application forms have become a common practice. Here are 50 free employment/job application form templates that can be printed out and used:
- Generic Employment Application
This straightforward form is perfect for businesses that have a variety of positions to fill and need details on a candidate’s education, work experience, character, and social security number. Additionally, it prompts them to explain why they think they’re the best fit for the job.
- Standard Job Application Form
This job application form is a great starting point for any employer that wants a reliable way to gather information about a candidate applying for a position. It’s comprehensive, yet simple in nature, and it also allows for references to be included.
- One-Page Employment Application
Fitting all relevant information on a single sheet is easy with this template. It’s similar to the generic employment application, but minimizes the use of space. Essential details like education, work experience, and contact information are still included, however.
- Pre-Employment Background Check Authorization Form
Before hiring a new employee, it’s important for employers to run a background check on them to ensure they’re who they claim to be and have the qualifications they claim to have. This form gets their authorization for a background check and also asks for their consent for drug testing.
- Basic Job Application Form
Providing the foundational details about an applicant’s qualifications and experience is important and this simple form does just that. It’s also perfect for businesses that don’t have an HR department but still want to gather information about their potential employees.
- Standard Employment Application
This comprehensive form is perfect for businesses looking to hire new employees for specific positions. It includes fields for employment history (including any gaps), references, and education information. Employers can also leave space for applicants to explain any gaps in their employment history.
- Summer Job Application Form
For seasonal businesses hiring for summer positions, this application form works well. It’s ideal for positions like lifeguards, park rangers, and ice cream shop workers. It’s easy to read and includes all the essential information like availability and experience.
- Employee Information Form
Getting basic information about a new hire is important in any business. The employee information form is perfect for keeping track of their personal data, emergency contacts, and citizenship status. Employers can keep this form on file to refer back to in case there are any issues or discrepancies to deal with.
- Background Check Authorization Form Template
Before hiring a new employee, background checking is a crucial step to ensure the safety and integrity of the business. This authorization form template is designed to gain consent from the employee to initiate a background check for criminal, employment, or credit checks.
- New Employee Information Form
Creating a smooth onboarding process for a new hire involves collecting a vast amount of new employee information from HR or their supervisor. This comprehensive form template includes necessary fields for personal information, emergency contacts, employment history, and education.
- Employee Health Information Form
A healthy employee is a productive employee. The Employee Health Information Form is designed to obtain basic health information about the employee before their start date. It includes sections for current medical conditions, medication, hospitalizations, surgeries, and other pertinent health data.
- Criminal Background Check Consent Form Template
Criminal background checks are a common step for many hiring processes. This template is a concise and easy-to-read form that employees sign to give their explicit consent for a background check to be ran.
- Job Application Track List
Keeping track of job applications can be challenging. Especially when an employer has a large number of available positions or processes. This comprehensive form includes fields for the position, applicant’s contact information, and the review status for each job application.
- Job Shadowing Request Form
In many fields, job shadowing can be an informative and practical learning experience that allows employees to learn new skills or gain interest in other career paths. This brochure-style template is perfect for submitting a job shadow request to any department within the organization. They just need to fill in which field, day and time they are available, and their contact information.
- Job Interview Evaluation Form
After conducting an interview, the hiring team might have varying opinions about an applicant’s qualifications or fit within the company culture. That’s where the job interview evaluation form comes handy. This template helps gather feedback on specific points such as communication skills, technical expertise, or interpersonal skills.
- Personal Information Form
Human Resources deal with extensive amounts of personal information about their employees for various purposes. Gathering data for these forms makes HR’s job more simplified and systematic. This template includes fields for emergency contacts, personal contact information, and marital status.
- Reference Check Form
Checking references is an indispensable step to ensure a potential candidate is a good fit for the job. It’s a crucial step that could reveal past history or information that the applicant will not specify. This form is perfect for project managers or HR team member to review employee’s behavior and work ethics. The template has fields like the candidate’s job responsibilities, technical skill review, and willingness to work again.
- Job Candidate Tracker
Employer’s use of a job candidate tracker can allow them to review one or many candidates for employment. This overview form will help check all the details of the candidate around one table, and make comments, like or dislike, impressed/not impressed in each column.
- HIPAA Release Form
The Health Insurance Portability and Accountability Act (HIPAA) is a regulation that requires medical professionals to safeguard patient’s personal medical information. This includes medical history, helps to protect from disclosure, for employers this regulation is still important when hiring new employees in various aspects. This form helps give permission for medical information disclosure from previous medical providers about the potential employee.
- Standard Application Form for Employment
Another standard employment form for recruiters, this template includes all informationfields needed to search for the right employee. This information includes the applicant’s education info, employment details, a section for personal references, and a field to disclose disabilities if applicable.
- Employee Handbook Receipt and Acknowledgement
A template that provides a sheet for employees to acknowledge they have received the handbook and are aware of the company policies and guidelines. This form includes spaces for their name and signature, and date of receipt and date of return acknowledgment.
- Job Satisfaction Survey Template
An employee’s job satisfaction directly affects their performance at work. This survey template helps provide feedback on the level of happiness and satisfaction towards their job, coworkers, and work environment, including one question about overall job satisfaction on a scale of two to seven.
- Employee Status Change Form
Sometimes an employee’s job status changes, like after being promoted to a managerial position or transfer to another department. This change of status requires record keeping. This form is perfect for noting changes in employment status, such as job title, department, and salary.
- Job Application Letter Template
To make a favorable impression when applying for a job, a cover letter is essential. This is a brief letter that gives employers an overview of the candidate’s qualifications and interest in the job. This template is customizable with spaces for information such as the candidate’s name, job title and contact information, and employment history summaries.
- Salary Trend Report Template
Knowing the latest salary trends in a specific field or job is essential for attracting and retaining the best talent in a company. This template can help create a consumable report in a tabular form that would help employers quickly identify current trends or salary standards.
- Interview Follow-Up Letter Template
After participating in an interview, it is essential to maintain communication with the potential employer and follow-up with any critical points discussed. This template helps bring back conversation points and reminds the candidate of upcoming scheduled events. This letter highlights the candidate’s interest and appreciation for the opportunity to interview.
- Employee Discipline Form
Dismissing an employee is not the only option when employees violate company policies. Before taking any drastic steps, employers can use this form to document and report any employee behavior that requires improvement or change. The disciplinary form tracks the history of an employee’s conduct and assists in recording any improvements that have resulted from action taken.
- Employment Verification Form
Employment verification forms enable companies in conducting background checks to ensure previous employment or even degree certifications credentials are legitimate. This form explains the duration of employment of a candidate, including their behavior, job title, and reason for separation from their previous position.
- Employee Performance Review Template
In some professions, like sales, advertising, or customer service, it is essential to motivate employees’ performance to align with the company’s goals. A performance review helps employers monitor and recognize the achievements of their employees and meeting of their objectives towards the company’s goals. This employee performance review template is designed to evaluate job proficiency, collaboration skills, and dedication to tasks assigned.
- Employee Pay Stub Template
The pay stub template is a vital component of compensation. An employee’s salary, taxes, and benefits should be clear and transparent for both employees and employers. A pay stub should include details like pay period, gross payment, and net payment including any tax deductions.
- Employee Schedule Template
An employee schedule template is created to manage the work hours, breaks, and vacation time across a whole team or department. The template will allow for organizing tasks by day, week, or month and includes the time they are expected to be at work or go on break, and the specific days off they have. There are also sections for any notifications from management and comments from employees.
- Employee Termination Letter Template
Ending the employment relationship of any employee is a sensitive and challenging process that requires the utmost care. The employee termination letter is a formal document that makes the procedure official while stating the cause for the termination.
- Job Offer Letter Template
An excellent employment contract starts with a clear, genuine, and detailed job offer letter. This letter lays out the basic information regarding the terms and conditions of an agreed employment contract. The letter provides information regarding the position, salary, hours, and essential benefits of the job offer.
- Employee ID Card Template
After hiring an employee, they should be given an identification card that can be used to identify the employee within the company. The ID card template is customizable and includes standard information such as the employee’s name, photo, and employee code.
- Employee Development Plan Template
An employee development plan will help businesses to integrate their employees into the work environment and plan for long-term career growth. Employers can identify their employee’s skills gaps and make a constructive argument in introducing training or professional development courses. This plan includes specific deadlines and goals and training techniques.
- Employee Separation Checklist Template
Businesses need to handle every employee’s departure with caution to minimize legal or financial damage. The Employee Separation Checklist Template helps employers remain organized and ensures seamless integration of new team members.
- Employee Holiday Request Form
Employees require time off to take care of different responsibilities and attend to personal matters. This form helps employees request time off and rate the urgency of their request. This helps to manage employee scheduling and note any conflicts between team members for vacations or time off.
- Performance Improvement Plan Template
A Performance Improvement Plan (PIP)
